At this time, only members of Team and Business plans can share Collections of their work logins with other groups and individuals who are part of their organization with Dashlane accounts.
You can create Collections and use them to organize your logins. Collections are like folders. For example, you might create a "Travel" Collection and add work logins for hotel, flight, rental, and travel sites. When you open the Collection, you view all related logins grouped together. You can create as many Collections as you need and add your work logins to multiple Collections.
More about creating and managing Collections
After you create Collections, you can share them with groups and individuals in your organization.
When do I share a Collection or use sharing groups?
Besides sharing an individual item with one person, Dashlane also has two distinct sharing features for Team and Business plans:
Sharing Collections: With Collections, we introduce a more intuitive folder-sharing system. Within the organization, anyone can create Collections of their work logins and share those Collections with both individuals and groups. Everyone can also organize shared logins by project, topic, or function, offering a broader organizational spectrum beyond conventional sharing groups.
Sharing groups: After a group is created by admins or Group Managers, members of the group can share logins and Secure Notes with other group members directly into the group. The group acts as the container for the items to be shared. As a company, you don't need to switch to sharing Collections if your team currently shares with groups. We understand sharing with groups works well for some teams. We don't have a plan to migrate teams from sharing with groups to sharing Collections at this time.
Sharing Collections and sharing groups can work together in tandem. You can efficiently arrange related work logins within a Collection and then share that Collection as needed with a group or specific individuals.
Both options provide the flexibility and control you need to address your team's distinct and evolving needs.
Share a Collection
You can share only with groups and individuals who are part of your organization with Dashlane accounts. You and your recipients can add, edit, and remove logins in shared Collections anytime.
When you share a Collection, you’re automatically assigned the Manager role. By default, anyone you share with in the web app becomes an Editor of the shared Collection. You can change any member’s role to Manager and have multiple Managers for a Collection.
Note: At this time, in the mobile and macOS apps and the iPad, the Manager role is applied by default. You can change the role to Editor in the web app.
| Editor of a shared Collection | Manager of a shared Collection |
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Share a Collection in the web app
Collections appear in alphabetical order in the left menu of the web app. Select a Collection's title to view the logins.
Collections have an icon next to the title based on which Spaces are available in your vault. If you don't have a Personal Space, the Collection defaults to your Business Space. After you share a Collection, you can't move a login from your Business Space to your Personal Space. You have to remove the login from the shared Collection first.
You can share Collections from the left menu or from the Collection page.
Share a Collection from the left menu of the web app
- Point to a Collection in the left menu and select the 3-dot menu.
- Select Share.
- In the pop-up, enter or select the group or email address of the person or people you're sharing with who are part of your organization. You can’t share work logins with someone outside of your organization.
- Select the Only show selected people checkbox at the bottom of the pop-up to review your selections.
- By default, each group or individual is assigned the Editor role for the shared Collection. Use the menu next to each selection to change the group or individual's role to Manager. You can have more than one Manager for a shared Collection.
Note: You can change roles for groups and individuals only in the web app.
- Select Share. A success message appears at the bottom of the screen.
The shared Collection appears in the left menu with the shared icon, shown as two people. You can add other groups and individuals to the Collection anytime.
Share a Collection from the Collection page
- Select a Collection in the left menu. The Collection opens.
- In the top menu, select Share.
- In the pop-up, enter or select the group or email address of the person or people you're sharing with who are part of your organization. You can’t share work logins with someone outside of your organization.
- Select the Only show selected people checkbox at the bottom of the pop-up to review your selections.
- By default, each group or individual is assigned the Editor role for the shared Collection. Use the menu next to each selection to change the group or individual's role to Manager. You can have more than one Manager for a shared Collection.
Note: You can change roles for groups and individuals only in the web app.
- Select Share. A success message appears at the bottom of the screen.
The shared Collection appears in the left menu with the shared icon, shown as two people. You can add other groups and individuals to the Collection anytime.
Tip: While viewing a Collection, you can share only an individual login and not the entire Collection if you want. In the login's row, select the 3-dot menu and then select Share.
Share a Collection on your Android app
You can share only with groups and individuals who are part of your organization with Dashlane accounts. You and your recipients can add, edit, and remove logins in shared Collections anytime.
- Open the top left menu in the app, and select Collections.
- On the Collections screen, your Collections appear in alphabetical order. Select a Collection in the list to view the logins.
- Select the 3-dot menu in the upper-right corner and then select Share.
- On the Share Collection screen, select the group or email address of the person or people you're sharing with whom are part of your organization. Select the magnifying glass icon to search for an email address or group. You can’t share work logins with someone outside of your organization.
Note: Selected individuals and groups default to the Manager role on your Android app. Everyone you select can manage access to the Collection. To change the role to Editor, use the web app.
- Select Share.
- A success message appears at the bottom of the screen. Select the back arrow in the upper-left corner to return to the Collections screen.
The shared Collection appears with the shared icon, shown as two people. You can add other groups and individuals to the Collection anytime.
Share a Collection on your Apple device
On your iPhone, iPad, and macOS app, you won't use an extension. Everything you need is contained in the app.
You can share only with groups and individuals who are part of your organization with Dashlane accounts.
Share a Collection on your iPhone app
- Select Tools in the bottom menu and select Collections.
- On the Collections screen, your Collections appear in alphabetical order. Select a Collection in the list to view the logins.
- Select the 3-dot menu in the upper-right corner and then select Share.
- On the New share screen, enter or select the group or email address of the person or people you're sharing with whom are part of your organization. You can’t share work logins with someone outside of your organization.
Note: Selected individuals and groups default to the Manager role on your iPhone app. Everyone you select can manage access to the Collection. To change the role to Editor, use the web app.
- Select Share.
- A success message appears. Select Close in the upper-right corner.
The shared Collection appears with the shared icon, shown as two people. You can add other groups and individuals to the Collection anytime.
Share a Collection on your iPad or macOS app
Collections appear in alphabetical order in the left menu. Select a Collection's name to view the logins.
- Select a Collection in the left menu. The Collection opens.
- In the top menu, select the 3-dot menu and select Share.
- In the New share pop-up, enter or select the group or email address of the person or people you're sharing with who are part of your organization. You can’t share work logins with someone outside of your organization.
Note: Selected individuals and groups default to the Manager role on your iPad or macOS app. Everyone you select can manage access to the Collection. To change the role to Editor, use the web app.
- Select Share. A success message appears.
- The shared Collection appears in the left menu with the shared icon, shown as two people. You can add other groups and individuals to the Collection anytime.
Tip: While viewing a Collection, you can share only an individual login and not the entire Collection if you want. In the login's row, select the 3-dot menu and then select Share.
Accept an invitation to a shared Collection
For Collections shared with sharing groups, no one needs to accept an invitation because the Collection automatically appears for all group members.
Accept an invitation to a shared Collection in the web app
To accept an invitation to a shared Collection, select the link in the email you receive or select Accept in your notifications in the web app.
To view your notifications, select the notifications icon, shown as a bell, next to the My account menu in the upper-right corner of the page.
You need to accept the invitation before you can access a shared Collection.
If the shared Collection doesn't appear, go to My account, then Settings, and select Sync now. You can also log out of the Dashlane Password Manager and log in again to see the update.
Accept an invitation to a shared Collection on your Android app
You need to accept the invitation before you can access a shared Collection.
- To accept an invitation to a shared Collection, select the link in the email you receive or open the top left menu in the app and select Notification Center.
- On the Notification Center screen, if you have several invitations, select the See all link to expand the list. Select the shared Collection invitation.
- On the next screen, the shared Collection invitation appears with a folder icon. Select Accept.
If the shared Collection doesn't appear, you can log out of the Dashlane Password Manager and log in again to see the update.
Accept an invitation to a shared Collection on your Apple device
You need to accept the invitation before you can access a shared Collection.
Accept an invitation to a shared Collection on your iPhone app
To accept an invitation to a shared Collection, select the link in the email you receive or select Notifications in the bottom menu of the app.
- On the Notification Center screen, if you have several invitations, select the See all link to expand the list. Select the shared Collection invitation.
- On the next screen, the shared Collection invitation appears with a folder icon. Select Accept.
If the shared Collection doesn't appear, you can log out of the Dashlane Password Manager and log in again to see the update.
Accept an invitation to a shared Collection on your iPad or macOS app
- To accept an invitation to a shared Collection, select the link in the email or select Notifications in the left menu.
- Select the notification. If you have many notifications, select the section's See all link.
- On the Sharing page, select Accept.
If the shared Collection doesn't appear, log out of the Dashlane Password Manager and log in again to see the update.
View who has shared access to a Collection
View who has shared access to a Collection in the web app
You can view who has shared access and who still has to accept their invitation to a Collection from the Shared access pop-up.
View shared access on the Collection page
- In the left menu of the web app, select the shared Collection you want to view. Shared Collections appear with the shared icon, shown as two people.
- On the Collection page, select Shared access in the top menu.
- In the Shared access pop-up, you can view who has access, change their role, and revoke access to the Collection. You can also see who hasn’t accepted your invitation.
If you make a change, select Update in the pop-up.
View shared access from the left menu of the web app
- Point to a Collection in the left menu and select the 3-dot menu.
- Select Shared access.
- In the Shared access pop-up, you can view who has access, change their role, and revoke access to the Collection.
If you make a change, select Update in the pop-up.
View who has shared access to a Collection on your Android app
You can view who has shared access and who still has to accept their invitation to a Collection. Shared Collections appear with the shared icon, shown as two people.
You can't change anyone's role in the mobile app. To change a role, use the web app.
- Open the top left menu and select Collections.
- On the Collections screen, select the 3-dot menu next to a Collection and select Shared Access.
- On the Shared Access screen, you can view who has access and revoke access to the Collection. You can also see who hasn't accepted your invitation.
View who has shared access to a Collection on your Apple device
You can view who has shared access and who still has to accept their invitation to a Collection.
You can't change anyone's role on your iPhone, iPad, or macOS app. To change a role, use the web app.
View who has shared access to a Collection on your iPhone app
- Select Tools in the bottom menu and select Collections.
- On the Collections screen, select a Collection in the list. The Collection opens.
- Select the 3-dot menu in the upper-right corner and select Shared access.
- On the Shared Access screen, you can view who has access and revoke access to the Collection. You can also see who hasn't accepted your invitation.
View who has shared access to a Collection on your iPad or macOS app
- Select a Collection in the left menu. The Collection opens.
- In the top menu, select the 3-dot menu and select Shared access.
- In the Shared access pop-up, you can view who has access and revoke access to the Collection. You can also see who hasn't accepted your invitation.
Revoke shared access to a Collection
Revoke shared access to a Collection in the web app
If you share a Collection with the wrong people or change your mind, you can revoke shared access. Dashlane never notifies members when you revoke their access to a Collection. But members won't have access to the Collection the next time they log in.
- In the left menu of the web app, select the Collection that you no longer want to share.
- On the Collection page, select Shared access in the top menu.
- In the Shared access pop-up, select the menu next to the groups or individuals you no longer want to share the Collection with.
- Select Revoke and then select Update at the bottom of the pop-up. A success message appears at the bottom of the screen.
You can share the Collection again with anyone you removed anytime.
Revoke shared access to a Collection on your Android app
If you share a Collection with the wrong people or change your mind, you can revoke shared access. Dashlane never notifies members when you revoke their access to a Collection. But members won't have access to the Collection the next time they log in.
- Open the top left menu and select Collections.
- On the Collections screen, select the 3-dot menu and select Shared Access.
- On the Shared Access screen, select Revoke next to the groups or individuals you no longer want to share the Collection with.
- In the confirmation pop-up, select Revoke access. A success message appears.
You can share the Collection again with anyone you removed anytime.
Revoke shared access to a Collection on your Apple device
If you share a Collection with the wrong people or change your mind, you can revoke shared access or revoke your invitation. Dashlane never notifies members when you revoke their access to a Collection. But members won't have access to the Collection the next time they log in.
You can share the Collection again with anyone you removed anytime.
Revoke shared access to a Collection on your iPhone app
- Select Tools in the bottom menu and select Collections.
- On the Collections screen, select the Collection that you no longer want to share.
- Select the 3-dot menu in the upper-right corner and select Shared access.
- On the Shared access screen, select the groups or individuals you no longer want to share the Collection with.
- In the panel that opens, select Revoke and then Update.
Revoke shared access to a Collection on your iPad or macOS app
- In the left menu, select the Collection that you no longer want to share.
- On the Collection page, select the 3-dot menu and select Shared access.
- In the Shared access pop-up, select the groups or individuals you no longer want to share the Collection with.
- Select Revoke and then Update.
You can share the Collection again with anyone you removed anytime.