This article gives you everything you need to get the best out of Spaces, what consequences spaces have on your data, and how to move data between spaces.
How Spaces work
By being part of a business plan, you will have access to three spaces: Personal, Business, and All Spaces. At the moment, because you can be part of only one business plan, you won't have access to any other spaces, but multiple company domains can be associated with your business space.
Once you select a space and navigate to different parts of Dashlane, only the data within the selected space will show. This is true for all sections except Emergency, which will always show all of your Emergency contacts, no matter which space you've selected.
The contacts and items displayed in the Sharing Center will be based on the space your shared items belong to. For example, if you select your business space, your Sharing Center will display only shared items that you saved in your business space.
If your company's admin has set up a company domain for your business account and turned on the Force company items to company space feature in the Admin Console, your company-related items will be assigned automatically to your company space. Learn how Smart Space Management affects Dashlane Business team members.
The space you select also impacts your Password Health because that whole section and your overall score will be based solely on passwords associated with this particular space. You can find more information about Password Health for spaces in the article How to use Dashlane Business to monitor your security.
When using the search bar in the desktop app, some search results show with a small icon. These indicate the space those items are in. The only items flagged in this way are those not in your currently selected space. So if a search result shows without an icon, it means that this item is within the currently selected space.
On the desktop app, Spaces defaults to the last space you used in Dashlane on that device. This means that if you were last using your personal space on your home computer, your personal space would be selected automatically when you sign in to Dashlane again on that machine.
How to add data to a space
Go to a section of your choice, such as the Passwords section, and click the dark green Add new button at the top of the window. Proceed to fill out the details for this new password you want to add to your Dashlane account and confirm. Upon creation, this password will automatically be placed in the currently selected space.
How to move data between spaces
To move an item from one space to another from the desktop app, locate the item of your choice, right-click this item and choose Change Space. You can also edit this information from the details of your items.
To do so on the web app:
- Click the item you would like to edit.
- Change the space in the details.
- Click Save.
If you want to move multiple passwords at once (this is only available on the desktop app and doesn't work with Secure Notes and Receipts), you can drag a square over multiple passwords and right-click Change Space. Alternatively, if all the passwords you want to move to another space are in the same category, you can move all of them at once to the space of your choice.
To do so on Windows:
- Go to the Passwords section.
- In the top right corner of the window, sort your passwords by category.
- Expand the desired category, click the More button next to your category name, and select Change Space.
To do so on Mac OS X:
- Go to the Passwords section.
- In the top right corner of the window, sort your passwords by category
- Right-click the category of your choice and select Change Space.
If an admin has set up your company's domain or domains on the Dashlane Business plan and enabled the Force company items to company space feature in the Admin Console, your company-related items will be forced into your business space. Learn how Smart Space Management affects business team members.