This article gives you everything you need to understand on how to get the best out of Spaces, what consequences Spaces have on your data, and how to move data between Spaces.
How Spaces work
By being part of a Business account, you will have access to three spaces: Personal, Business, and All Spaces. At the moment, as you can only be part of one single Dashlane Business plan, you will not be able to have access to any other additional Space. You can, however, include multiple company domains to be associated with your Business Space.
Once you select a Space, as you navigate to different parts of Dashlane, only the data within the selected Space will show. This is true for all sections except Emergency, which will always show all of your Emergency contacts, no matter which Space is currently selected.
In the Sharing Center, the contacts and items displayed will be based on the Space to which your shared items belong. If you select your Business Space, your Sharing Center will only display shared items that you saved in your Business Space. Note, however, that by default any pending sharing requests are visible in your Personal Space only.
If your company's admin has setup a company domain for your Dashlane Business account and turned on the Force company items to company space feature in the Admin Console, then your company related items will be automatically assigned into your company Space. To find out more about Smart Space Management please click here: How Smart Space Management affects Dashlane Business team members.
The Space that you select also has an impact on your Password Health, as that whole section and your overall score will be based solely on passwords associated with this particular Space. You can find more information about Password Health for Spaces in the article How to use Dashlane Business to monitor your security.
Last but not least, if you use our search bar, you may see that some search results show with a small icon. These indicate the Space those items are in. The only items flagged in this way are those not in your currently selected Space. So if a search result shows without an icon, it means that this item is within the currently selected Space.
Note that Spaces defaults to the last Space you used in Dashlane on that device. This means that if you were last using your Personal Space on your home computer, when you sign in again to Dashlane on that machine, your Personal Space will automatically be selected.
How to add data to a Space
There are two simple ways to add data to a Space:
- Go to a section of your choice, such as the Passwords section, and click on the green Add new button at the top of the window. Proceed to fill out the details for this new password you wish to add to your Dashlane account, and confirm. Upon creation, this password will automatically be placed in the currently-selected Space.
- Go to a website of your choice and visit the login page. Fill in your login information, and confirm. Dashlane will trigger a pop-up, asking you if you wish to save this information to your Dashlane account. This pop-up will feature a More button that you can click to display more options, including a drop-down menu for you to choose the Space to be associated with this new data.
How to move data between Spaces
In order to move an item from one Space to another, locate the item of your choice, right-click this item and choose Change Space. You can also edit this information from the details of your items.
If you wish to move multiple passwords at once (this does not work with Secure Notes and Receipts), you can drag a square over multiple passwords and right-click Change Space. Alternatively, if all the passwords you wish to move to another Space are under the same category, you can move all of them at once to the Space of your choice. To do so:
- On Windows, go to the Passwords section, then sort your passwords by category (this is a sorting option available in the top right corner of the window). Then, expand the desired category, and click on the More button that should appear right next to your category name to reveal the Change Space option.
- On Mac OS X, go to the Passwords section, then sort your passwords by category (this is a sorting option available in the top right corner of the window). Then, right-click the category of your choice and choose Change Space.
If an admin has set up your company's domain or domains on the Dashlane Business plan and enabled the Force company items to company space feature in the Admin Console, your company-related items will be automatically forced into your Business Space. To find out more about our Smart Space Management feature please click here: How Smart Space Management affects Dashlane Business team members.