Smart Space Management is a Starter, Team, and Business plan feature that helps members automatically place company items in their Business Space.
A plan admin defines company items, including logins, in the Admin Console using the company's domains. Dashlane automatically moves logins matching the specified domains into the Business Space for all plan members.
Domain-sensitive items include the following:
- Alternate username
Items can end up in the Business Space in the following ways:
- The admin forces all company items into the Business Space
- A member manually saves an item to the Business Space
- A member manually imports their logins
Important! If you import items to Dashlane with a CSV file, they are automatically assigned to your Business Space. At this time, there’s no way to assign items to the Personal Space during a CSV import.
If the admin forces all company items into the Business Space, members can't move those items out of the Business Space. Otherwise, members can move items from the Business to the Personal Space and vice versa.
Smart Space Management
How will Smart Space Management affect members of a business plan?
When members add an item to their Dashlane account, Dashlane checks whether the domain matches the company's domains set by the admin in the Admin Console. If it does, the Dashlane app automatically suggests adding that item to the Business Space on all devices or forces it there.
How is Smart Space Management turned on?
An admin automatically turns on Smart Space Management when they enter the company domain into the Admin Console.
Force company items into the Business Space
Forcing company items into the Business Space ensures that when members add items to their Dashlane account that include the company domains defined in the Admin Console, Dashlane automatically places those items in the Business Space. Members can't move company items out of the Business Space.
When exporting data, members can export only those items saved in their Personal Space. Members can't export the data from their Business Space even if they manually added it and it wasn't forced there by the policy.
How do you force company items into the Business Space?
An admin can turn on this setting in the Admin Console by defining a company domain and turning on the Force company items to the company Space option. Members don't need to take any action.
To remove all items in a member's Business Space when removing the member from the plan, admins need to turn on the option to Remove company items for revoked users.