Using Dashlane's Secure Sharing feature you can share either passwords or Secure Notes with other Dashlane users.
Contents
Why use sharing?
Sharing data in emails or texts is not secure but using Dashlane's Sharing Center is.
Each time you share a password or any sensitive information by email, the information is copied in plain text in:
- The 'Sent' folder in your email provider's inbox
- The 'Sent' folder on all other devices connected to your inbox
- Your email provider's servers
- Your recipient’s email provider's servers (which may actually include several different locations and data centers)
- Your recipient’s computers or devices
Sharing this information through instant messaging apps also is not secure, as the information is often not encrypted and is sent in plain text on the network. This means your information can be read by the company running the messaging service and conversations are also generally saved in the history by these applications.
However, by using Dashlane's Sharing feature, your data is securely encrypted before being sent over the internet to the other Dashlane user. Please see the Security and Privacy section of this article for more details. For more information on security and encryption, please click here.
How to share
There are two ways to share your data with another Dashlane user:
From the item you want to share
To share an item with someone, simply locate the item from either the Passwords or Secure Notes sections of your Dashlane app and click on the item to reveal the full details. Next, click on the Share icon at the bottom. In the desktop app, you can simply right-click and click Share.
Select the Dashlane email address of the person you are sharing with and click Next. Please note that you can choose between two permission settings: Full Rights and Limited Rights.
Full Rights: The recipient can see, use, edit, and share the password. Note that the recipient can also edit sharing rights, so revoke the sharing rights of other users who were shared this item, including you.
Limited Rights: The recipient can use Dashlane to autofill this password. Within Dashlane, the password is presented as a series of dots and cannot be copied, but keep in mind that this hides the password only from a casual or accidental observer. If determined to do so, a technically savvy recipient is able to reveal the password outside of Dashlane. Also, the recipient cannot securely share the password nor edit its sharing rights. The recipient cannot modify the password directly within Dashlane, though the password will be updated if Dashlane detects it being changed outside of Dashlane.
Once you've shared an item, the recipient will receive an email from Dashlane and receive an alert in the Notification Center to accept access to this item. In the desktop app, the alert will show in the Sharing Center.
You will notice that any shared items will have a special icon next to its name, telling you that this item is shared with one or several other people. You can click the item and then Shared access at the top of the details window to see with whom you are sharing this item.
Using the main Share button or the Sharing Center
You can share passwords and secure notes directly by clicking the main Share button at the top of the Passwords and Secure Notes sections; or by clicking the Share item button at the top of the Sharing Center section.
Select the items you want to share and the people you want to share with by manually entering them or clicking the down arrow button to the right.
Next, choose between two permission settings, Full Rights or Limited Rights, and click Send.
Full Rights: The recipient can see, use, edit, and share the password. Note that the recipient can also edit sharing rights, so revoke the sharing rights of other users who were shared this item, including you.
Limited Rights: The recipient can use Dashlane to autofill this password. Within Dashlane, the password is presented as a series of dots and cannot be copied, but keep in mind that this hides the password only from a casual or accidental observer. If determined to do so, a technically savvy recipient is able to reveal the password outside of Dashlane. Also, the recipient cannot securely share the password nor edit its sharing rights. The recipient cannot modify the password directly within Dashlane, though the password will be updated if Dashlane detects it being changed outside of Dashlane.
Once you've shared an item, the recipient will receive an email from Dashlane and receive an alert in the Notification Center to accept access to this item.
Shared items management
After a Password or Secure Note has been shared with you and you were granted Full Rights over the item, you will then have the same rights over this data as its creator. This means you will be able to:
- Edit the Password or Secure Note (by doing so, this will update the item for all users it has been shared with)
- See with whom this has been shared (from the Sharing Center)
- Revoke the sharing rights of any or all users (when revoking access, Dashlane remotely deletes data from other computers at the next launch)
If an item is shared with you and you delete it from your Dashlane account, the item will not be deleted from its creator's Dashlane account.
Do I need to have a paid subscription to share?
No, you don't need to have a paid subscription in order to use Dashlane's Sharing feature. However, if you're using the Free version of Dashlane, you can only share a maximum of five items with each user. For example, if you share two items with a user and they share three items with you, you both meet this maximum of five items per user. You will first need to upgrade to one of our paid plans, such as Essentials or Premium to get access to unlimited sharing. Read more here: Which Dashlane plan is best for you?
Revoke a user
If you shared something with the incorrect user, the email address included a typo, or you change your mind later, you can revoke access from the shared item's details. Just locate the shared item and click it to show its details. Then click Shared access at the top and click Edit permissions next to the name of the user you wish to revoke from the sharing. Then select "Revoke access" and click the Change permissions button. To finish, confirm by clicking the red Revoke access button.
You can also do it from the Sharing Center. Locate the user you shared the item, click on the shared item, and then click on Edit access to stop sharing this item with this user.
Security and privacy
For each Dashlane user, we created:
- A unique public key saved on Dashlane's servers. When records are shared the recipient's public key is used for encryption (asymmetric).
- A unique private key which is directly saved in your Dashlane account and encrypted in your Dashlane settings. This is known exclusively by you and never shared or transmitted to others. This key works even for free users who don't have the sync feature because your account settings are synced across all devices even if you don't have a paid subscription. This private key is used to decrypt data exclusively. Please note that your private key is different to your Master Password. Your private key is encrypted with your Master Password and stored in the settings of your Dashlane account (along with all of your other saved sensitive data). This private key is synced over to other devices in the same way as your encrypted data is. We never send your Master Password over the internet.
Both keys are generated together and are meant to work together because they only work in one direction. One can never be used to replace the other. Even with access to your public key, one would still need access to the private key in order for decryption to take place. Shared data is encrypted with the recipient's public key, but can't be decrypted with the public key.