You can use Dashlane's secure sharing feature to share one or more passwords and Secure Notes with other people who use Dashlane. You can share with one person or multiple people and groups. You can share from your browser or mobile app.
We've provided detailed instructions in a separate article if you use the Safari app.
Find information and a video about how to share items with other business plan members in this article.
Sharing groups in business plans
Contents
Secure sharing in Dashlane
Unlike emails and text messages, Dashlane's Sharing Center is a secure way to share data.
When you share a password or sensitive information by email, the email provider copies the plain text data to these locations:
- The Sent folder in your email provider's inbox
- The Sent folder on all other devices connected to your inbox
- Your email provider's servers
- Your recipient’s email provider's servers which may include several different locations and data centers
- Your recipient’s computers or devices
Instant messaging apps also aren't secure. Your data is sent in plain text over the network, and the service often saves your conversations in the application history.
Dashlane's secure sharing feature encrypts your data with the best encryption system available before the data is sent over the internet.
Choose the permission
When you share items from your browser or mobile app, you choose which type of permission you want the recipients to have: Full rights or Limited rights.
Business plan members: When you share with a group, all group members receive the same permission that you choose.
- Full rights: The recipients can see, use, edit, and share the shared item. The recipients can also edit sharing rights. The recipients can revoke the sharing rights of other people who have shared this item, including you.
- Limited rights: The recipients can use this item but can't share the item or edit its sharing rights. The recipients can't modify the item directly within Dashlane.
However, if you or the recipients change a password outside of Dashlane, Dashlane will update the password. In Dashlane, you see the password as a series of dots. These dots only hide the password from a casual or accidental observer. A determined, technically savvy recipient can reveal the password.
Share your data
You can share your data with other people who use Dashlane in two ways:
Share directly from an item
You can select passwords and Secure Notes and share them from your browser or mobile app.
Share an item from your browser
Open Dashlane in a new window or tab for access to more options. You can share an item in the Passwords or Secure Notes sections.
- Select the 3-dot menu in an item’s row and then select Share.
- Select or enter the Dashlane ID—email associated with the Dashlane account—of the person you want to share the item with. You can select more than one person or group.
Note: To share items with a person for the first time, enter the person's full email address and select Add new contact. The person appears in the recipient list only after the first share. When you start to type, you won't see suggestions for people you've never shared with.
Tip: Select Add more items if you want to share more than one item. You can use the tabs to choose a combination of passwords and Secure Notes. You have another chance to add more people or groups after you add items.
- Select Next.
- Choose the type of permission: Full rights or Limited rights. Learn more in the Choose the permission section.
- Select Share and then OK.
After you've shared an item, the recipients receive an email from Dashlane and an alert in the Notification Center to accept access to the items.
All shared items have a special icon next to their names.
Select the item and then select the Shared access tab to see who you've shared an item with.
Share an item from the iOS app
- From the Home screen, select Passwords or Secure Notes to filter the list.
- Select the 3-dot menu in an item's row and then select Share.
- Select or enter the Dashlane ID—email associated with the Dashlane account—of the person you want to share the item with.
- For Permission: Select the existing permission to change it. You can choose either Full rights or Limited rights. Learn more in the Choose the permission section.
- Select Send.
After you've shared, the recipient receives an email from Dashlane and an alert in the Sharing section to accept access to this item.
Share an item from the Android app
With Android version 6.2203.0 or later, you can share from the quick actions menu.
- From the Home screen, select Passwords or Secure Notes to filter the list of items.
- Select the 3-dot menu in an item’s row and then select Share.
- Choose a permission setting: Full rights or Limited rights. Learn more in the Choose the permission section.
- Select or enter the Dashlane ID—email associated with the Dashlane account—of the person you want to share the item with.
- Select the arrow to share the item.
You can also share directly from an item in the Android app.
- From the Home screen, select Passwords or Secure Notes to filter the list of items.
- Select the item you want to share and then select the Share icon, shown as a person with an arrow.
- Select or enter the Dashlane ID—email associated with the Dashlane account—of the person you want to share the item with.
- Choose a permission setting: Full rights or Limited rights. Learn more in the Choose the permission section.
- Select the Share icon.
After you've shared, the recipient receives an email from Dashlane and an alert in the Sharing Center to accept access to this item.
Use the Sharing Center or Share button
You can share from your browser or mobile app. In the Android app, the Sharing Center is called Password sharing.
Share from your browser
Open Dashlane in a new window or tab for access to more options.
- In the Sharing Center section, select the Share item button.
OR
In the Passwords or Secure Notes sections, select the Share button.
- Select the items you want to share. You can use the tabs to choose a combination of passwords and Secure Notes.
- Select Next.
- Select or enter the Dashlane ID—email associated with the Dashlane account—of the person you want to share the item with. You may select more than one person or group.
Note: To share an item with a person for the first time, enter the person's full email address and select Add new contact. The person appears in the recipient list only after the first share. When you start to type, you won't see suggestions for people you've never shared with.
- Select Next.
- Choose a permission setting: Full rights or Limited rights. Learn more in the Choose the permission section.
- Select Share and then OK.
After you've shared an item, the recipients receive an email from Dashlane and an alert in the Notification Center to accept access to this item.
Share from the iOS app
You can share passwords and Secure Notes directly from the Sharing section.
- Select Tools in the menu bar and then select Sharing.
- See the groups and individuals you’ve already shared with or who have shared with you on the Sharing screen. Select the + icon to create a new share.
- On the New share screen, select the items you want to share and select Next.
- Select or enter the Dashlane ID—email associated with the Dashlane account—of the person you want to share the item with.
- For Permission: Select the existing permission to change it. You can choose either Full rights or Limited rights. Learn more in the Choose the permission section.
- Select Send.
You can also share directly from a password or Secure Note. Select the 3-dot menu in an item's row and then select Share.
Share from the Android app
You can share passwords and Secure Notes directly from Password sharing.
- Select the menu icon, shown as three lines, and select Password sharing.
- Select the Share icon, shown as a plus sign.
- Select the items you want to share and then select the Share icon, shown as a person with an arrow.
- Select or enter the Dashlane ID—email associated with the Dashlane account—of the person you want to share the item with.
- Choose a permission setting: Full rights or Limited rights. Learn more in the Choose the permission section.
- Select the Share icon.
Sharing groups in business plans
Sharing groups are an easy and efficient way for business plan members to share multiple items with multiple members at the same time. The steps provided throughout this article also apply to sharing groups.
Only business plan members can share within groups. Your admin creates sharing groups and adds plan members to the groups.
For admin: Create and manage groups
Take a video tour of sharing groups
This video shows how business plan members can use sharing groups and choose the correct permission. Plan members can see the groups and individuals they’ve already shared with or who have shared with them in the Sharing Center.
Note: This video shows the My account menu in the lower portion of the screen. The menu now appears in the upper portion of the screen next to the notifications icon, shown as a bell.
Find shared items in a business sharing group
After a plan member shares items with a group, all members of that group automatically accept and receive access to the items. Shared items appear in the Sharing Center and in the Passwords or Secure Notes sections.
Note: Shared items may take several minutes to appear within a sharing group. If an item doesn't appear, go to My account, then Settings, and select Sync now. You can also log out of the Dashlane Password Manager and log in again to see the update.
Shared items management
After a password or Secure Note is shared with you and you're granted full rights over the item, you have the same rights over this data as its creator. You can perform these actions:
- Edit the password or Secure Note
- If you want to change the shared password or some of its details, everyone receives the changes
- See who shares this item—from the Sharing Center
- Revoke the sharing rights of any or all people or groups
- When you revoke access, Dashlane remotely deletes data from other computers at the next launch
Important: If you delete an item someone shared with you, Dashlane won't delete the item from the creator's Dashlane account.
Do I need to have a paid subscription to share?
You don't need to have a paid subscription to use Dashlane's sharing feature. However, if you use the Free version of Dashlane, you can share up to five items with each person. For example, if you share two items with someone and that person shares three items with you, you both meet the maximum of five items per person.
To access unlimited sharing, you need to upgrade to one of our paid plans.
Edit or revoke access to shared items
If you share an item with the incorrect group or person or change your mind, you can edit or revoke access. Revoked shared items are deleted from the group or person's Dashlane account.
Full rights: You can select Edit access to edit or revoke access to the item.
Limited rights: You don't have permission to edit the item. The Edit access option isn't available.
Revoke access
- Select the shared item to show its details and select the Shared access tab.
- Select Edit permissions next to the name of the person whose access you want to revoke.
If the person hasn't accepted the sharing request yet, you can withdraw your request. Select Revoke invitation and then Revoke.
- In the Edit permissions for this item pop-up, select Revoke access and then select Change rights.
- In the next pop-up, select Revoke access to confirm.
You can also revoke access from the Sharing Center.
- Select the person or group you want to stop sharing an item with.
- In the row of the item you want to stop sharing, select Edit access.
- In the Edit permissions for this item pop-up, select Revoke access and then select Change rights.
- In the next pop-up, select Revoke access to confirm.
Revoke access in business plans
If items aren't shared by the admins, or if they're shared with limited rights, only the person who shared the items can revoke access.
Items are shared and attached to a group and not to you. If you're removed from a sharing group, you no longer have access to shared items in that group.
If you want to revoke access for a single plan member, ask your admin to remove the person from the sharing group.
If you're removed from a business plan, any items in your Dashlane Password Manager account shared through a sharing group are removed. Sharing groups are available only for plan members.
Note: Members who no longer have access to shared items in a group do not receive a notification in the Notification Center and aren't notified by email.
Security and privacy
For each person who uses Dashlane, we create two items:
- A unique public key that is saved to Dashlane's servers
Dashlane uses this public key to encrypt the data when you share an item—known as asymmetric encryption.
- A unique private key that is saved to your Dashlane account and encrypted in your Dashlane settings
Only you know this key, which is never shared or transmitted to others. Dashlane syncs your account settings across all devices.
Dashlane uses this private key exclusively to decrypt data. Note that your private key is different from your Master Password.
Dashlane encrypts your private key with your Master Password and stores it with your Dashlane account settings and all of your other saved, sensitive data. This private key syncs to other devices the same way encrypted data syncs. Important: Dashlane never sends your Master Password over the internet.
Both keys are generated together and meant to work together because they work in only one direction. One key can never be used to replace the other key.
Even with access to your public key, a person still needs access to the private key for the decryption to take place. Shared data is encrypted with the recipient's public key, but the shared data can't be decrypted with the public key.
Dashlane business plan private keys
Your private key is different from the key used to encrypt your vault. Your private key is derived from your Master Password or randomly generated if you use SSO.